Businesses have started using more and more data in recent years. This is a direct result of technology making its way into the hands of everyday businesses rather than just the largest companies. Now that a business of any size can collect data, you better understand what to do with the data after you have gathered it. It is not a good idea to store all your collected data in only one database on a single server.
There is more to protecting your hard-fought business data than having space on a database server. Business owners who are not tech-savvy may face additional challenges they never predicted when they started using data. Let other teams worry about how to best use your data while you spend some time putting together a plan to keep your data safe. It is impossible to make your data entirely secure forever, still there are ways to protect it. Here is how:
Software And Program Protections
There are many fronts on which you need to defend your data, and software is one such area. There are people out there who enjoy wreaking havoc on business servers and messing with data. To keep any unwanted breachers out, you need strong protections that will stop inappropriate remote access. Sometimes the same program that collects data for you will monitor your databases, like the PI system. Alternatively, you can set up your own network of protections.
If you do not have a protection and monitoring program already and cannot build one yourself, it is worth calling a security expert. They will assist you as this is an area where good enough will not work in the long-run. Your protection software should also include an access system where anyone who accesses the data is logged with unique passwords. So, if something goes wrong, you can see who the last person was to access the point.
Best Storage Practices
Data may not look like much, but once you start collecting it, it can create an incredible amount of digital information. Storage space can get expensive and tricky to maintain, but you can alleviate some of that worry by only storing the data you actually need. It may be tempting to hold onto every bit of data you have gathered over the years, but some of that data is useless. Not only does extra data fill up your stage, but if your database is breached, your customers will be the ones who pay for your data hoarding. Do not put your customers at risk over data you are not using anyway.
Maintain your physical database. Your data does not exist in the air as it is tied to a physical computer. That physical computer may be stuffed in the corner of the office, but it still needs attention and protection. If you have a physical access point for your database, it must be protected with a locked door and a unique password system. You do not want just anyone walking up to that pc and plugging in a simple USB drive that can ruin your entire system. Just because you trust your employees and visitors does not mean that security precautions are pointless.
Computers can work for years on end, but they still need maintenance. Dust and hair will choke cooling fans over time, and you will need to open up the system to clean it out. If your computer overheats, it may shut down to protect itself from thermal damage. You will have to fix the issue or face potential damages. If you are not storing your data in the cloud or in a different system, you must also take care of your storage devices.
Spinning hard drives are still the common choice for mass storage. Do not be mistaken by drives designed to work in less than ideal conditions, those can fail after a few years as well. When a drive fails, you may lose data depending on how you have your storage set up. For a mass storage setup, get drives with the most extensive storage space you can find. Leave it in UNRAID with backup drive resiliencies to rebuild your data if one drive fails.
Back Up Everything You Care About
Most people never think about the day where everything goes wrong, and therefore, do not make plans to ensure that day never comes. Backing up your data is not fun or exciting, but you will be happy to have a separate copy if something happens to your primary data stash. You can pay for an off-site copy server that will automatically store a copy of anything on your central server. However, it is also possible to create a backup system in-house. There are massive external storage drives that you can stack together to create a brick of backup storage.